Virginia Sample Legal Forms

Employment Agreement Combo Package
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An employment agreement is an agreement between an employer and an employee which provides the terms and conditions of the employment relationship.

The employment agreement serves a number of beneficial purposes. First, it provides the employee with the basic conditions of his/her employment. For example, among other things, the employment agreement will state basic duties, salary, and benefits. Second, the employment agreement protects the employer. It will clarify the employer’s expectations for the employee and grounds for termination.

This Employment Agreement Combo Package contains the following form packages:
(1) Employment Agreement - Long Form (with instructions);
(2) Employment Agreement - Short Form (with instructions). You can chose the form that is most appropriate for your situation.

State Law Compliance: Designed for use in all states.

Email Policy
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Compiling and distributing a personnel policy manual (also known as an employee handbook) can be a valuable practice for many businesses. By providing a uniform and carefully considered statement of your company’s policies, rules, and expectations, you can ensure that your company’s positions are easily understood both by employees, as well as by a court should a claim be brought by or against you regarding your employment practices.

This particular employment policy, the email policy, discusses among other things management’s access to employee emails, personal use of email, etc.

Among others, this form includes the following provisions:
• Purpose of Policy
• Management’s Right to Access Information
• Personal Use of Email
• Forbidden Content of Email Communication
• Password and Encryption Key Security and Integrity

Employment Forms Combo Package
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This Employment Forms Combo Package contains the following form packages: (1) Employment Application; (2) Employment Offer Letter; (3) Applicant Rejection Letter; and (4) Authorization to Release Information.

(1) The Employment Application provides a fast and convenient way for employers to obtain job related information from job applicants. This form can be used in all states and can be printed and used over and over again.

The Employment Application package contains: (1) Instructions and Checklist for the Employment Application; (2) Employment Application.

(2) If you want to extend an offer of employment to someone and include some of the basic terms of the offer, but don’t want the formality of an employment agreement, this Employment Offer Letter is your document. An employment offer letter can still adequately communicate many of the conditions and benefits of the position (including salary, duties, vacation, etc.), but in a much more casual manner than other types of agreements because its tone is congratulatory rather than adversarial.

You can print this form letter on your company letterhead or you can type your or your company’s name and address at the top of the letter. This letter is meant to be filled out and edited on your computer with your word processor.

The Employment Offer Letter package contains: (1) Instructions and Checklist for the Offer Letter; (2) the Information sheet; and (3) the Offer Letter.

(3) An Applicant Rejection Letter is a letter informing a job applicant that he/she was not chosen for a particular position. It is a good idea for a company to have a practice of sending out these types of letters because: i) it produces some goodwill between the rejected applicant and the company—if another job comes up, the rejected applicant will be more likely to apply if in prior situations, he/she had been treated with respect by the company; and ii) by establishing a rejection procedure and record, the company may be able to protect itself from some claims by the rejected applicants.

The Applicant Rejection Letter package contains: (1) Instructions and Checklist for the Applicant Rejection Letter; (2) Information regarding the Applicant Rejection Letter; (3) the Applicant Rejection Letter.

(4) Typically, potential employers will want to check the truthfulness and validity of the assertions made by a candidate on a resume or job application. For example, a potential employer may want to be assured that the candidate had not been fired from a previous position or that his educational credentials were in fact earned by him. However, past and present employers and schools may be hesitant to release this information for fear of violating the candidate’s privacy. To combat this, a potential employer can use an Authorization to Release Information. This release is signed by the candidate when he applies for a position and expressly allows past and present employers and schools to release information to the employer regarding such things as performance evaluations, work-related characteristics and termination records.

The Authorization to Release Information package contains:
(1) Instructions and Checklist for the Authorization to Release Information (the “Authorization”);
(2) Information regarding the Authorization;and
(3) the Authorization.

These form packages can be used in all states.

Virginia Employee Non-Solicitation Agreement
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Protect your business! An Employee Non-Solicitation Agreement is an agreement between an employer and an employee whereby the employee agrees not to solicit the employer’s customers, clients or employees for a certain amount of time after the termination of employee’s employment. In addition to the provisions described above, this form also includes a confidentiality provision.

These forms can be used in most states.

This packet includes:
(1) Instructions and Checklist for the Employee Non-Solicitation Agreement;
(2) Information about the Employee Non-Solicitation Agreement; and
(3) the Employee Non-Solicitation Agreement.

Among others, this form includes the following provisions:
• Non-Solicitation of Customers
• Non-Solicitation of Employees
• Confidentiality
• Continuing Obligations

Employee Non-Compete Agreement
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Protect your business! An Employee Non-Compete Agreement is an agreement between an employer and an employee whereby the employee agrees not to “compete” with the employer after the employee’s termination of employment. This means that for a certain time and in a certain geographical area the employee cannot (i) engage in a competing business as an owner, partner, agent, employee, contractor or consultant; or (ii) solicit customers for the benefit of a third party engaged in such business. In addition to the provisions described above, this form also provides additional provisions including an agreement not to solicit employees and a confidentiality agreement.

This form can be used in most states.

This packet includes:
(1) Instructions and Checklist for the Employee Non-Compete Agreement
(2) Information about the Employee Non-Compete Agreement
(3) the Employee Non-Compete Agreement

Among others, this form includes the following provisions:
• Conflicting Employment
• Non-compete
• Non-solicitation of employees
• Confidentiality
• Continuing Obligations

Virginia Employment Agreement - Independent Contractor
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An independent contractor agreement is an agreement between a company and an independent contractor (not an employee) that provides the terms and conditions by which the independent contractor will provide services to the company. The Independent Contractor Agreement serves a number of beneficial purposes. It provides the independent contractor with the basic conditions, project parameters and terms of payment for his/her service to the company. The Independent Contractor Agreement can also protect the company by, among other things, clarifying the company’s expectations for the independent contractor, reaffirming that an employer/employee relationship is not created and laying out reasons for termination of the relationship.

This form can be used in Virginia.

This packet includes:
(1) Instructions and Checklist for the Independent Contractor Agreement
(2) Information about the Independent Contractor Agreement
(3) Independent Contractor Agreement.

Among others, this form includes the following provisions:
• Services
• Term
• Compensation
• Expenses
• Independent Contractor Status
• Termination

Virginia Employment Application
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An employment application is usually the first step in the hiring process, and it’s important to get it right – both for the employer and the prospective employee. A well-constructed application can elicit key “need-to-know” facts from a job seeker and help you judge a prospective employee’s qualifications and skills.

And, to prevent future hiring discrimination lawsuits, it’s crucial that the application be free of anything that might be construed as a hiring bias, such as asking about race or marital status.

Finding the right employee can be like walking though a minefield; but it doesn’t have to be that way. With a standard, legally-vetted Employment Application, you can ensure that you’re taking the first step in finding that elusive “perfect candidate” for your business.

This downloadable Employment Application is a fast and convenient tool that gives you everything you need – including a standard application, instructions and checklist – to get started in the hiring process.

Among others, this application includes the following sections:
• Personal Information
• Employment History
• Education
• Position Information

Employee Handbook / Employee Manual Kit
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Compiling and distributing an employee handbook can be a valuable practice for many businesses. By providing a uniform and carefully considered statement of your company’s policies, rules, and expectations, you can ensure that your company’s positions are easily understood both by employees, as well as by a court should a claim be brought by or against you regarding your employment practices.

This packet includes:
(1) General information regarding certain federal laws that may affect your company’s employment practices
(2) A sample handbook with instructions to assist you in preparing a handbook that meets the needs of your particular business.

State Law Compliance: Designed for use in all states.

Among others, this handbook includes the following provisions:
• Workplace Attire
• Drug and Alcohol Abuse
• Attendance and Lateness
• Harassment
• Performance Reviews
• Ethical Standards
• Hourly Employees
• Salaried Employees
• Company Vehicles

Virginia Residential Sublease Agreements
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A sublease agreement is an agreement used by a residential tenant to sublease part or all of his dwelling to another for a portion or the remainder of his lease term. A tenant may choose to sublease for a number of reasons including an extended vacation, work reassignments or other changes in circumstance.

This form is for use in Virginia.

A sublease agreement is made between the original tenant (“Sublessor”) and the new tenant (“Subtenant”).

This package contains (1) Instructions and Checklist for Sublease Agreement; (2) Information about Sublease Agreements; (3) Sublease Agreement; (4) Inspection Checklist; and (5) Lead Paint Disclosure.

Virginia Residential Rental Application
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Choosing a good tenant is the most important decision a landlord can make. A bad choice can result in damage, lost income and constant stress.

That well-dressed, polite person may seem perfect, but unless you check his references, you won’t find out that he has two repossessions, no job and has a penchant for playing the drums at midnight.

With a standard, thorough rental application, you can obtain information from that prospective tenant, including prior rental history, employment and credit related information. A complete form should ask the would-be tenant to consent to a credit and background check. The information you gather through this application can tell you whether your prospective tenant is likely to be considerate and responsible, or whether he will be the proverbial tenant from hell.

The Virginia Residential Rental Application package contains instructions you’ll need to ensure you’re covering all the bases, including instructions, a rental application checklist, helpful information for finding tenants and the residential rental application itself.

Among others, this form includes the following provisions:
• Applicant Information
• Rental History
• Spouse Information
• Vehicle
• Pets
• Employer